These Terms and Conditions form the contract for the prepaid booking of a vehicle with Alamo (the 'booking contract'). The contracting parties to the booking contract are Alamo Rent-A-Car UK ('us' or 'we') and 'you' the customer that has made the prepaid booking. Alamo Rent-A-Car UK Limited is a limited liability company established under the laws of England with a registered office at Enterprise House, Vicarage Road, Egham, Surrey TW20 9FB with a company registry number of 2946689 and a VAT number of GB 641634450. We provide a reservation system for all of our affiliates and their franchisees and licensees that operate under the Alamo brands (collectively referred to in these Terms and Conditions as "Alamo"). You may contact us at: 600 Corporate Park Drive, Saint Louis, Missouri, USA or by email firstname.lastname@example.org or phone 0800 111 4312
The details of your prepaid booking are as set out in the email confirmation sent to the email address you provided at the time of booking.
Cancellation and Cancellation Charges
You do not have a right of withdrawal from the booking under EU law; however, you may cancel your booking at any time for any reason by following the instructions on our website. You will receive a full refund of the total amount of the booking if you cancel your booking 3 days or more before your specified pick up time.
If you cancel your booking less than 3 days but at least 24 hours before your specified pick up time, we will refund the total amount of the booking minus the lesser of: i) the total amount of the booking; and ii) £25 for UK residents. If you cancel your booking less than 24 hours before your specified pick up time, you will not be entitled to a refund of your booking.
The refund due to you will be made to the credit card you used to make your booking.
We reserve the right to cancel a booking at any time upon notice but only for good cause, such as an event of Force Majeure affecting availability of vehicles; a breach of a rental contract by you including a failure to pay any balance due for rentals; harassment or other abusive behaviour towards employees or customers of Alamo, it affiliates, licensees, and franchisees; or your fraudulent activity. For this purpose, Force Majeure is defined as storms or weather conditions, earthquakes, floods, or other acts of God, war and armed conflicts, transportation strikes or other events or conditions beyond the control of Alamo which results in a shortage of vehicles at the rental branch specified in the booking. In the event of such cancellation, we will refund the total amount of the booking.
When booking your vehicle please ensure the dates and times entered are correct. If your circumstances change and you require the vehicle on different dates/times, please modify your booking by following the instructions on our website.
You may modify your reservation online at any time up until 12 hours before your specified pick up time. We do not charge a modification fee but the new booking will be at prevailing market rates. Within the last 12 hours before pick up, you may not modify your booking.
No-shows - late and early arrivals
For non-airport bookings - A vehicle will be held for 2 hours after the specified pick up time. After this time we cannot guarantee that a vehicle will be available upon your arrival.
For airport bookings - If you have included a flight number with your booking, a vehicle will be held until the flight has landed and cleared. If a flight delay results in your arrival after the branch closing time, a staff member will wait for the flight to land and clear. If the delay is in excess of 1 hour after the branch closing time, an out of hours?? fee may apply. If you have not included a flight number with your booking, we will hold a vehicle for a period of up to 2 hours after your specified pick up time or until branch closing time, whichever is earlier.
If you arrive at the rental branch 1 day or more before the date shown on the booking, we may not have a selected vehicle available. The rental branch will honour your booking subject to the availability of the selected vehicle.
If you fail to collect a vehicle on the specified pick-up date or if a vehicle was unavailable due to your late arrival as provided above, you will not receive a refund of your booking.
Unused Rental Days
Any unused rental days or options on prepaid bookings are non-refundable.
The booking contract is a contract to ensure that the selected vehicle class is available to you for rental at the time and location specified in your booking subject to these Terms and Conditions. It is not a contract for vehicle rental services. The rental contract between Alamo and you for the use of the vehicle during the rental period will be exclusively entered into at the time you pick up the vehicle at the relevant branch location and will be entered into by the relevant local Alamo entity, affiliate or franchisee, will be subject to local standard terms and conditions in effect at the time and place of the rental, and will be subject to the law of the place of rental.
Minimum Age Requirements
To complete the booking process, you must provide your age to verify compliance with any minimum age requirements. Your booking will include any extra charges related to age restrictions for the rental location in your booking
Cross Border Policy
If you intend to drive the rental vehicle cross border to other countries, please contact the rental location before making your booking to verify any cross border restrictions. You can find the contact details for your rental location on the website.
License and Document Requirements
All drivers must have a valid driver licence in effect at least one year (or more according to the renting country and the car category) prior to the rental start date and present it at the rental counter at the commencement of the rental. A valid major credit card must also be presented at time of rental
Limitation of Liability
We, Alamo, and our respective officers, directors, employees and agents of each such entity are not liable for any delay in providing or failure to provide a vehicle if the delay or failure resulted from an event of Force Majeure as defined above and are not liable for any indirect, incidental, special or consequential damages, including but not limited to, damages for loss of profits, goodwill, use, data or other intangible losses resulting from the booking and prepayment, our breach of these Terms and Conditions, or our negligence unless such damages were foreseeable as an obvious consequence of our breach or were contemplated by you and us at the time we entered into the booking contract.
Nothing in these Terms and Conditions excludes or limits our liability for death or personal injury caused by our negligence, for fraud or fraudulent misrepresentation or for breach of any implied warranties that cannot be excluded by law.
These terms and conditions constitute the entire agreement between us and you in respect of the prepaid booking of a vehicle. You acknowledge that by entering into this booking contract you are not relying on and that you will have no remedies in respect of any statement, representation, assurance, or warranty that is not set out in these Terms and Conditions.
We may assign our rights and obligations under a booking contract to another organization but this will not affect your rights under these Terms and Conditions. You may not transfer your rights or your obligations under these Terms and Conditions. The booking contract is between us and you. No other person shall have any rights to enforce its terms.
If we fail to insist that you perform any of your obligations under these Terms and Conditions or if we do not enforce our rights against you or if we delay in doing so, that will not mean that we have waived our rights against you and will not mean that you do not have to comply with those obligations. If we do waive a default by you we shall only do so in writing.
Governing Law and Jurisdiction
These Terms and Conditions are governed by English law. You and we both agree that the courts of England and Wales will have non-exclusive jurisdiction in respect of any dispute or claim arising out of or in connection with these Terms and Conditions and/or any booking contract. However, if you are a resident of Northern Ireland, Republic of Ireland or Scotland, you may also bring proceedings in your home jurisdiction.
We will not file a copy of the booking contract between us. You should save or print a copy of these Terms and Conditions for your records. You will receive an email confirmation of your booking.
CDW – Collision Damage Waiver
Collision Damage Waiver is included with the rental rates as per default. CDW coverage reduces the renters financial responsibility in the event of a single case of damage to the rental vehicle subject to the terms and conditions of the rental contract and applicable laws. This insurance product does not include damage to the undercarriage, the tires or windshield of the vehicle. It is available for an additional fee of 5.00 Euro per day plus VAT and reduces the excess for damage of the vehicle to 500 Euro.
SCDW- Super Collision Damage Waiver
Super Collision Damage Waiver is an optional coverage which reduces the excess of Collision Damage Waiver to zero in the event of damage to the rental vehicle subject to the terms and conditions of the rental contract and applicable laws. This insurance product does not include damage to the undercarriage, the tires or windshield of the vehicle. It is available for an additional fee of 16.67 Euro plus VAT per day and reduces the excess for damage of the vehicle to zero.
Theft Protection is an optional coverage which reduces the renters financial responsibility in the event of theft or partial theft of the vehicle subject to the terms and conditions of your rental contract and applicable laws. The coverage provided by theft protection is conditional on the police being informed without delay regarding the theft or attempted theft of the vehicle, the vehicle being fully locked, the windows being fully rolled up and the keys to the car being kept in a reasonable location. It is mandatory that a police report and the keys to the vehicle are returned to the rental location. It is available for an additional fee of 4.17 Euro plus VAT per day and reduces the excess for damage of the vehicle to 500 Euros .
Supplemental Liability Protection
Third Party Liability coverage includes a maximum 5 600 000 Euro sum for third party injury or death and 1 200 000 Euro for property damage per case. There is no specific minimum cover amount for this insurance policy as every case is investigated individually.
The service is conducted by the Tallinn office and is available 24/7 by calling +372 5166261. Roadside Assistance is free inside normal working hours for vehicle breakdowns not caused by driver negligence or in violation of the rental agreement. In cases where the renter and/or authorized drivers are in violation of the rental agreement; charges for the Roadside Assistance and vehicle recovery will apply. These charges will include all expenses to tow/transport the damaged vehicle back to the Tallinn rental location and any additional charges depending on the reason of breakdown. In the case of accidents in which the renter is not responsible and/or additional coverage was taken; the towing or transportation expenses of the damaged vehicle to the Tallinn rental location is covered by Third Party Liability insurance. For out of hours service (18:00 - 09:00) a fee of 30 Euro plus VAT will apply. Roadside Assistance abroad is provided with the same conditions as in Estonia but additional expenses for towing and vehicle recovery back to the Tallinn rental location will apply.
There will be an additional charge of 15.42 Euro per rental plus VAT for each additional authorized driver. Full rental conditions apply to all additional drivers.
All renters and additional drivers must be 19 or older. The young driver fee for drivers between the ages of 19-20 is 3.50 Euro per day plus VAT for all car groups.
Driving License requirement
All drivers (renter and additional drivers) must produce a valid driving license at the time of rental. In addition to a valid driving license, the renter must also produce ID card or passport and a major credit card in his/her own name.
Multiple-part driving license holders must produce all parts of their license. An international driving permit is required for anyone holding a non-European driving license.
Additional ID or further identification checks may be requested if deemed necessary. This may include an identity check with external partners who may check details supplied against databases to which they have access.
The renter must advise that the rental vehicle will be taken across an international border at the time of rental.
Cross-border travel is permitted into Latvia and Lithuania with fee 40 Euro per country plus VAT.
Cross-border travel is permitted into Finland only if extra conditions like unlimited mileage etc. apply (Please contact the Tallinn office for more detailed information).
Cross-border travel is forbidden into Poland, Russia, Ukraine and Belarus, Norway, Sweden and following countires to them.
It is recommended to contact the rental location for information relative to cross border travel and its restrictions and regulations.
The renter is forbidden to drive outside the borders of Estonia without the rental agency's prior written approval (authorized countries should be marked on the rental agreement and cross border fees paid).
Unauthorized cross border travel fee is 100 Euro per country visited. A penalty fee of 1200 Euro will apply in cases where the rental vehicle has been driven in countries not permitted for cross border travel.
A penalty fee equal to the cost of recovering the rental vehicle and a 1200 Euro fine will apply for the unauthorized drop of the rental vehicle in a country prohibited for cross-border travel.
Visa, MasterCard and American Express credit cards are accepted as payment for rentals and upon reservation.
Deposits: Customers should present valid credit card in his/her own name for security deposit authorization purposes. The deposit amount will cover 500 Euro and the cost of a full tank of fuel.
The deposit is blocked during the rental period and unblocked in 7-10 days after the rental vehicle has been returned in the same condition at the time of rental pickup (no damage, full tank of fuel and no traffic fines or penalties).
Rental terms, conditions and prices are subject to change without notice and may vary by location.